My company has been negotiating with a big European company for a long time. The customer has already had factory inspection. And the next step is to talk about the specific order. However, the customer sent a vendor registration form (also called the supplier audit questionnaire) for us. The content is detailed, including the company’s business license number, tax registration certificate number, company registration funds, quality certification equipment list, product line, customer list, financial data of the previous three years. Besides, there also require many self-assessments of us. I don’t have any ready-made materials. And the statistical sources of many materials are not quite the same. Is it necessary to fill in each space? Also, what is the use of this form? Why do they need such comprehensive and detailed information? How to fill out this form?
Only large companies use this supplier information form. If buyers are satisfactory and ready to input suppliers’ information into the procurement information database, they need this form. In this case, customers can place orders after sellers enter the buyers’ supplier list as a certified vendor.
If you are going to fill in this form, the deal is basically no problem. It’s just a procedure. In this way, the supplier’s information enters the supplier list on the customer procurement platform, facilitating the customer to place orders, contacts, and subsequent receipts, payments, etc.
Some of these forms are informative, such as company name, address, contact, telephone, fax email, bank of deposit, account number, registered capital, business scope, business products and other basic information of the company. Information like the company’s three-year financial data, sales, fixed assets, and current asset profitability is also needed. Others need to be answered or self-evaluated by suppliers. For example, what are your advantages over competitors? If there is a quality problem, what remedies can you provide? Can you give customers some guidance on the use of products? And so on.
If it is the first contact, it may take a whole day or more to complete such a form. However, there is nothing particularly difficult, just a little cumbersome.
The information of the company, such as address and contact information, should be as much specific as possible. When the customer places orders, the information in this form is used directly. In this way, the customer can find you more quickly. Also, work efficiency will improve.
You should be more careful when filling the bank number. You should provide the corresponding account according to the currency used by the customer, instead of the RMB account. Also, the bank account number must not be mistaken. Otherwise, it will be very troublesome later.
Some information is for customer references, such as your customer list and financial data of previous years. Filling the people in the same industry will give certain reference values, allowing customers to enhance their confidence in you. However, if your company provides products to domestic military institutions or the nuclear power industry, try not to mention it. If it is an American or British customer, do not mention any Iranian customer so as not to cause tension.
Besides, if your company has any information changes in the future, you should give the customer written notices. So, he can correct them in the system.
Domestic foreign trade companies have difficulty in accessing the supplier systems of some large foreign companies. Filling out such a form means that you have entered their purchasing system. As long as there are no special reasons, you can maintain long-term stable cooperation with this company.
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12. How to Get the Client’s Trust in the Short Term?
13. What Should I Do if I Have A Dispute with the Client?
14. How to Adjust Attitudes When Meeting Differences in Company?
15. How to Communicate with Foreign Customers?
16. What Should I Do if the Company is Filled with Intrigue?
17. What Reference Books Should Foreign Trade Newcomers Read?
18. How to Make Yourself Look More Professional?
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20. How Does the Salesclerk Calculate the Gross Profit?
21. How to Calculate the Export Tax Rebate?
22. How do Newcomers Develop Market Based on its Features?
23. How to Calculate the Export Cost Price?
24. How to Fill in the Vendor Registration Form?
25. What is the Format of A Letter of Authority?
26. How to Attract Potential Customers in the Exhibition?
27. The Main Features of Reverse Auction and the Skills to Attend It
28. The Experience of Attending A Reverse Auction
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30. What if Customers Require Not to Supply to Its Competitors?
31. Can You Really Buy Real Buyer Information?
32. How to Make A Standardized Quotation?
33. How to Prepare for Customers to Visit Our Factory?
34. How Should We Arrange for the Visit of Executive Clients?
35. How to Prepare for the Quality Inspection?
36. What Should Be Noted When Eating Food with Customers?
37. How to Work as A Good Banquet Translator?
38. How to Reasonably Arrange the Time When Customers Visit?
39. How to Prepare for Visiting Clients Abroad?
40. How to Make the Minutes of the Meeting?
41. What If Clients Propose to Sign Exclusive Sales Agreements?
42. Is the Cost of the Hotel Paid by Customers or Us When Visiting?
43. Can Subcontractor Warranty be Provided to End-users?
44. What If the Customer Suddenly Does Not Want the Goods?
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46. How to Maximize Profit through Reasonable Price Strategy
47. How Should Foreign Trade Companies Find their Position?
48. How Do Foreign Trade Companies Choose Export Suppliers?
49. How to Enhance the Control and Influence over Suppliers?
50. Is It Proper to Let Clients Ask Manufacturers to Solve Problems?
51. How to Agent Domestic Factories to Export Their Products?
52. Which Way to Pay the Agency Fee is better?
53. Why Do You Have to Know about Products, Suppliers, Clients?
54. The Process and Cost Calculation of Agent Import Business
55. How to Straighten Out Relationships in the Agency Contract?
56. How Do We Show That We Need An Agent in the Contract?
57. How to Do Good Jobs of Agency Import Agreement Service?
58. How to Determine A Reasonable Agency Fee?
59. Is the Agency Business with Low Agency Fees Worth Doing?
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62. What are the Difficulties in Collecting Money by Letter of Credit?
63. If Supply Cycle is Long, How to Control the Risk of Quotation?
64. What if Tax Rebate Policy Cause Prices Lower Than Costs?
65. Tips for Paying Commissions to Foreign Middlemen or Agents
66. Why Use Written Documents for Business Contacts?
67. How to Control the Risk of Export Quotes?
68. How to Trade in the Middle East While Controlling Risks?
69. How to Offer the CIF Price to Products with Long Supply Cycle?
70. The Main Situation of Foreign Trade Fraud
71. How to Handle Costs of Repacking Goods at Destination Port?
72. What If the Qualified Products Aren’t Enough to the Contract?
73. How to Handle the Return or Repair of Exported Goods?
74. What Should I Do with Insubstantial Complaints from Clients?
75. How to Handle Disputes in the Agent Export Contract?
76. What If Clients Ask Us to Replenish or Repair Products?
77. What if Clients Demand Compensation for Packing Damage?
78. Parts of Previous Goods Rusted, Clients Ask to Replenish Freely
79. Who Should Bear Import Tariff and VAT for Free Replenishment?
80. What If the Goods Deformed the Container Before Shipment?
81. What If Customers Threaten to Punish Us for Quality Problems?
82. Why Do Customers Never Feed Back on Our Quality?
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84. What If the Forwarder Delay Delivery, Bringing Extra Costs?
85. What If Customers Have Placed Orders with Wrong Quotes?